Microsoft Word – Objects & Graphics

Objectives: Microsoft Word – Objects & Graphics

Microsoft Word – Objects & Graphics

Microsoft Word – Objects & Graphics

1. Introduction to Objects & Graphics

Objects in Microsoft Word are visual elements that can be added to make documents more attractive, clear, and engaging. These include Shapes, Pictures, Icons, SmartArt, 3D Models, and more.

Graphics refer to visual representations like charts, photos, and symbols that communicate ideas visually.

Example: Adding a company logo, inserting a flowchart, or including icons for social media links in a document.

2. Shapes

Shapes include lines, arrows, circles, rectangles, and many other predefined figures used for drawing or emphasizing ideas.

Steps to Insert a Shape:

  1. Go to the Insert tab on the Ribbon.
  2. Click Shapes in the Illustrations group.
  3. Select a shape (e.g., rectangle, arrow, or oval).
  4. Click and drag on your document to draw the shape.

Aligning, Distributing, and Grouping Shapes

  • Align: Select shapes β†’ Go to Shape Format > Align β†’ Choose Align Left, Align Center, Align Right.
  • Distribute: Select multiple shapes β†’ Shape Format > Align > Distribute Horizontally/Vertically.
  • Group: Select shapes β†’ Right-click β†’ Choose Group β†’ Group. This combines them into one object.
  • Ungroup: Right-click β†’ Group > Ungroup.

Rotating Shapes

Click on a shape β†’ a rotation handle (⟳) appears β†’ drag it to rotate. For precise rotation: Shape Format > Rotate β†’ choose degrees or flip options.

Shortcuts:

  • Shift + Drag – draws a perfect square or circle.
  • Ctrl + Drag – duplicates the shape while dragging.

3. Icons and Symbol Libraries

Icons are ready-made vector images available in Word, representing concepts like phone, email, or technology. Symbols are characters not found on your keyboard, like Β©, Ο€, or βœ“.

Steps to Insert Icons:

  1. Go to the Insert tab.
  2. Click Icons.
  3. Search or browse categories (e.g., Education, Business).
  4. Select an icon β†’ Click Insert.

Steps to Insert Symbols:

  1. Go to Insert > Symbol > More Symbols.
  2. Choose the desired symbol and click Insert.
Example: You might insert a βœ“ symbol to indicate completed tasks or a βœ‰ icon next to an email address.

4. Inserting and Editing Pictures

Inserting a Picture:

  1. Go to Insert > Pictures.
  2. Choose This Device (from your computer), Stock Images, or Online Pictures.
  3. Select an image and click Insert.

Editing Options:

  • Crop: Select picture β†’ Picture Format > Crop β†’ drag handles to cut unwanted areas.
  • Compress: Picture Format > Compress Pictures β†’ reduces file size.
  • Remove Background: Picture Format > Remove Background β†’ adjusts automatically, use β€œMark Areas to Keep/Remove.”
  • Change Picture: Replace without losing formatting via Picture Format > Change Picture.
Example: Removing the background of a passport photo before adding it to a report.

5. Screenshots and Screen Clippings

Used to capture images directly from your screen or open windows.

Steps:

  1. Go to Insert > Screenshot.
  2. You’ll see available windows β†’ Click one to insert it directly.
  3. Or choose Screen Clipping β†’ drag to select an area of your screen.
Example: Capturing a table from a website to include in a report.

6. SmartArt for Structured Graphics

SmartArt helps to visually organize information β€” such as processes, hierarchies, or relationships.

Steps:

  1. Go to Insert > SmartArt.
  2. Choose a category: List, Process, Cycle, Hierarchy, Relationship, Pyramid.
  3. Enter text directly in the diagram or using the Text Pane.

Editing SmartArt:

  • Use SmartArt Design and Format tabs for layout and color changes.
  • Click Add Shape to include more levels or elements.
  • Convert text to SmartArt via: select text β†’ Insert > SmartArt.
Example: Using a β€œProcess” SmartArt to show steps in student registration.

7. 3D Models, Object Effects, and Reflections

Inserting a 3D Model:

  1. Go to Insert > 3D Models.
  2. Select This Device or Stock 3D Models.
  3. Rotate the model by dragging the 3D rotation handle.

Adding Object Effects:

  • Shadow: Add depth.
  • Reflection: Create mirror-like effect below the shape.
  • Glow: Adds a glowing outline.
  • Bevel: Adds raised edges for 3D look.

Find these under: Shape Format > Shape Effects or Picture Format > Picture Effects.

Example: Applying a reflection to a logo at the bottom of a certificate.

πŸ’‘ Practice Questions & Answers

  1. Q: Which tab is used to insert shapes in MS Word?
    A: The Insert tab.
  2. Q: How do you draw a perfect circle using a mouse?
    A: Hold the Shift key while dragging.
  3. Q: What is the purpose of grouping shapes?
    A: To move or format them together as one object.
  4. Q: Where can you find the β€œRemove Background” tool?
    A: Picture Format tab.
  5. Q: What type of visual does SmartArt help create?
    A: Structured graphics like processes, hierarchies, or relationships.
  6. Q: Which feature allows inserting 3D objects?
    A: Insert > 3D Models.
  7. Q: How can you evenly space shapes horizontally?
    A: Use Align > Distribute Horizontally.
  8. Q: Which icon represents rotation on shapes?
    A: The circular arrow (rotation handle) above the shape.

Reference Book: N/A

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