1. Introduction

Text & Typography in Microsoft Word is all about how your text looks and behaves on a page. It involves the design, arrangement, and visual appearance of written content to make it more readable, attractive, and professional.

2. Text Boxes, Placeholders, and Formatted Text

A Text Box is a movable container where you can type or paste text. It allows you to place text anywhere in your document without affecting other content.

How to Insert a Text Box

1. Go to the Insert tab.
2. Click Text Box.
3. Choose a ready-made design or select Draw Text Box.
4. Click and drag on your document to create it.

Placeholders

These are pre-formatted text areas (like “Click to add title”) often found in templates or SmartArt graphics.

Formatted Text

Text that has been styled — such as bold, italic, underlined, colored, or aligned — is called formatted text.

3. Fonts, Sizes, Colors, Styles, and Spacing

Fonts define the design of your text characters. Font size, color, and spacing affect readability and presentation.

Font Options (Home Tab → Font Group)

• Font Type: Choose styles like Calibri, Times New Roman, or Arial.
• Font Size: Adjust using the dropdown or type a value (e.g., 12pt, 24pt).
• Font Color: Click the Font Color icon (A symbol) to change text color.
• Text Highlight: Use the Highlight Tool (looks like a marker pen).
• Line and Paragraph Spacing: Click the Line Spacing icon → choose single, 1.5, or double spacing.

4. Bullets, Numbering, Multilevel Lists, and Outlines

Lists help organize information clearly. Use bullets for unordered lists and numbers for ordered ones.

Creating Lists

1. Go to the Home tab.
2. In the Paragraph group, click either Bullets or Numbering.

Multilevel Lists

Used for hierarchical information like outlines or organizational structures.

1. Home tab → Paragraph group → Multilevel List icon.
2. Use Tab to indent or Shift + Tab to move back.

5. WordArt, Text Effects, Vertical Text, and Columns

WordArt turns text into colorful, decorative designs. Perfect for headings, banners, or posters.

To Insert WordArt:

1. Go to the Insert tab.
2. Click WordArt (stylized “A” icon).
3. Select a style and type your text.

Text Effects:

• Shadow, Glow, Reflection, and 3D Rotation.
• Found under Home → Font → Text Effects (A symbol with glow).

Vertical Text:

Click inside a text box → Text Direction → Choose Rotate all text 90°.

Columns:

Used in newsletters or newspapers.

1. Select the text.
2. Go to Layout → Columns.
3. Choose One, Two, Three, or Custom.

6. Proofing: Spell Check, Language Tools, and AutoCorrect

Proofing tools help correct spelling, grammar, and typing mistakes automatically.

Spell Check:

• Red underline → spelling mistake.
• Blue underline → grammar suggestion.
• Right-click on the word → choose the correct option.

Language Tools:

Allow changing the proofing language (useful for multilingual documents).

1. Select text → Go to Review → Language → Set Proofing Language.
2. Choose your desired language.

AutoCorrect:

Automatically replaces common typing errors or abbreviations.

To customize: File → Options → Proofing → AutoCorrect Options

7. Practice Questions & Answers

8. Summary

Typography and text formatting are essential for making documents readable, professional, and appealing. Using tools like Text Boxes, Fonts, Lists, WordArt, and Proofing improves clarity and presentation in every document.