Microsoft Word: Tables, Graphics & Rich Objects

Objectives: Microsoft Word: Tables, Graphics & Rich Objects

Microsoft Word: Tables, Graphics & Rich Objects

Microsoft Word: Tables, Graphics & Rich Objects

Complete step-by-step notes with examples, shortcuts, and practical labs for beginners.

1. Tables

Tables organize data in rows and columns. Microsoft Word provides multiple options to insert, edit, and style tables.

Steps to Insert a Table:
1. Go to Insert > Table.
2. Choose the number of rows and columns by highlighting the grid.
3. Click to insert.

Shortcut: Alt + N + T then arrow keys to select grid.

Converting Text to Table:
1. Select the text separated by commas, tabs, or other delimiters.
2. Go to Insert > Table > Convert Text to Table.
3. Select delimiter type and click OK.
Table Editing:
  • Header Row: Use Table Design > Header Row.
  • Repeat Header: Use Layout > Repeat Header Rows to repeat on multiple pages.
  • Sorting: Layout > Sort to arrange data alphabetically or numerically.
  • Formulas: Layout > Formula for SUM, AVERAGE, etc.
  • Cell Alignment: Layout > Alignment to adjust text position.
  • Merge/Split: Select cells > Layout > Merge/Split Cells.
Example: Create a 3x3 table to track student marks. Merge the top row for the title "Student Marks", add formulas to calculate totals, and repeat the header for multiple pages.

2. Pictures

Pictures enhance documents. Word provides tools to insert, edit, compress, and wrap images.

Insert Picture:
1. Go to Insert > Pictures > This Device / Online Pictures / Stock Images.
2. Select your image and click Insert.

Shortcut: Alt + N + P

Edit Pictures:
  • Compress: Picture Format > Compress Pictures to reduce file size.
  • Crop: Picture Format > Crop and choose shape/aspect ratio.
  • Remove Background: Picture Format > Remove Background.
  • Corrections: Brightness/Contrast adjustments.
  • Artistic Effects: Picture Format > Artistic Effects.
  • Alt Text: Right-click Image > Edit Alt Text.
  • Wrap Text: Picture Format > Wrap Text (In-line, Square, Tight, Behind Text, etc.).
Example: Insert a company logo, crop to a circle, remove the background, and wrap text around it for a professional report layout.

3. Shapes, Icons, 3D Models & SmartArt

Shapes:
  • Insert: Insert > Shapes.
  • Edit points: Right-click > Edit Points.
  • Merge Shapes: Combine multiple shapes using Shape Format > Merge Shapes.
  • Group/Align/Distribute: Organize multiple shapes using Shape Format > Group/Align/Distribute.
  • Rotate/Flip: Shape Format > Rotate.
SmartArt:
  • Insert: Insert > SmartArt.
  • Types: Hierarchy, Process, Cycle, Matrix, Pyramid.
  • Convert to Shapes: Right-click > Convert to Shapes.
  • Styling: SmartArt Design > Change Colors / Styles.
Example: Use a "Process" SmartArt to display the steps of a software development lifecycle.
Text Boxes & WordArt:
  • Insert Text Box: Insert > Text Box.
  • WordArt: Insert > WordArt to make decorative titles.
  • Drop Caps: Insert > Drop Cap for stylish paragraph beginnings.

4. Charts

Charts visualize data clearly. Word allows inserting charts linked to Excel for dynamic updates.

Steps:
1. Go to Insert > Chart.
2. Choose chart type (Column, Line, Pie, Bar, Area, etc.).
3. Edit data in the embedded Excel sheet.
4. Use Chart Design > Switch Row/Column to change orientation.
5. Add Quick Layout, Data Labels, Axis, and Legends from Chart Design.
Example: Create a pie chart showing market share of companies. Insert labels for percentages and color-code each slice for clarity.

5. Object Linking & Embedding (OLE) & Media

  • Embed Excel ranges: Insert > Object > Create from File.
  • Link to Excel: Insert > Object > Link to file. Updates when source file changes.
  • Break Links: File > Info > Edit Links to Files.
  • Display as Icon: Check "Display as Icon" during insert.
  • Audio/Video: Insert > Media > Audio/Video (depending on platform).
Example: Embed an Excel table of sales data. Link it so changes in Excel reflect in Word automatically.

6. Drawing Canvas & Layering

  • Insert Drawing Canvas: Insert > Shapes > New Drawing Canvas.
  • Layering: Bring Forward / Send Backward to arrange objects.
  • Anchors: Small anchor symbol shows where objects are attached.
  • In-line vs Float: In-line moves with text; Floating can be placed freely.
Example: Use a drawing canvas to combine shapes, images, and WordArt for a poster. Arrange layers so the main title appears in front.

These steps, shortcuts, and examples provide a complete guide to working with tables, graphics, and rich objects in Microsoft Word. Practice each lab step to master these features.

Reference Book: N/A

Author name: SIR H.A.Mwala Work email: biasharaboraofficials@gmail.com
#MWALA_LEARN Powered by MwalaJS #https://mwalajs.biasharabora.com
#https://educenter.biasharabora.com

:: 1::

⬅ ➡