0001-Microsoft Access β€” Complete Topics & Subtopics-MwalaLearn

Objectives: 0001-Microsoft Access β€” Complete Topics & Subtopics

Microsoft Access β€” Complete Topics & Subtopics

Microsoft Access β€” Complete Topics & Subtopics (Simple HTML)

A concise, hierarchical outline covering beginner β†’ advanced β†’ integration β†’ administration.

1. Introduction to Microsoft Access

  • History & evolution
  • Access vs Excel vs SQL Server
  • Versions (2007, 2010, 2013, 2016, 2019, 365)
  • Advantages & limitations

2. Database Basics

  • Relational database concepts
  • Tables, records, fields, data types
  • Primary & foreign keys, indexes
  • Relationships: one-to-one, one-to-many, many-to-many
  • Normalization: 1NF, 2NF, 3NF, BCNF

3. Getting Started with Access

  • Creating a database & using templates
  • Access interface: Ribbon, Navigation Pane, Status Bar
  • Compacting & repairing databases
  • Database properties & options

4. Tables

  • Datasheet View vs Design View
  • Field data types (Short Text, Number, Date/Time, Currency, Yes/No, OLE, Hyperlink, Attachment, Calculated)
  • Field properties: Format, Input Mask, Default Value, Validation Rule, Indexed
  • Lookup fields & dropdowns
  • Relationships & referential integrity

5. Queries

  • Select queries (basic & advanced)
  • Parameter queries
  • Action queries: Update, Append, Delete, Make-table
  • Crosstab queries
  • Find Duplicates & Find Unmatched
  • SQL View & writing SQL
  • Subqueries & aggregate functions (SUM, COUNT, AVG, MIN, MAX)
  • Joins

6. Forms

  • Form Wizard & Design View
  • Form types: Single, Continuous, Split, Navigation
  • Controls: Text box, Combo box, List box, Command button, Option group, Subform
  • Formatting, form properties & events (OnLoad, OnClick)
  • Search & filter forms
  • Using macros & VBA in forms

7. Reports

  • Report Wizard & Design View
  • Report sections: Header, Detail, Footer
  • Grouping & sorting
  • Calculated controls & conditional formatting
  • Subreports, printing & exporting (PDF, Excel, Word)

8. Macros

  • Introduction to macros
  • Data macros vs UI macros
  • Common macro actions (OpenForm, RunQuery, MessageBox)
  • Conditional & embedded macros
  • AutoExec macros

9. VBA (Visual Basic for Applications)

  • VBA editor & basics: variables, control structures
  • Subs vs Functions, event-driven programming
  • Error handling (On Error...)
  • DAO vs ADO
  • Automating forms, queries, reports; executing SQL in code

10. Advanced Database Design

  • Normalization vs denormalization
  • Index optimization & referential integrity
  • Lookup & junction tables
  • Data validation strategies

11. Data Import, Export & Integration

  • Import from Excel, CSV, text, other Access DBs, SQL Server, SharePoint
  • Export to Excel, Word, PDF, ODBC
  • Linked tables (front-end/back-end), ODBC
  • Integration with Power BI

12. User Interface & Navigation

  • Navigation forms & switchboards
  • Custom menus & ribbons
  • Shortcut keys & UI customization

13. Security & Permissions

  • Database password & encryption
  • Trusted locations & macro security
  • Splitting databases (front-end/back-end)
  • Access Runtime for distribution

14. Performance Optimization

  • Compact & Repair
  • Indexing strategies & optimizing queries
  • Splitting DB for multi-user
  • Handling large datasets & using SQL Server

15. Access & the Web

  • Access Web Apps (historical)
  • Publishing to SharePoint
  • Microsoft 365 cloud & integration with PowerApps / Power Automate

16. Collaboration & Multi-User Environment

  • Splitting databases for multi-user
  • Record locking & conflict handling
  • Network performance considerations

17. Administration & Maintenance

  • Backup & restore strategies
  • Auditing & logging
  • Monitoring performance & troubleshooting
  • Migration to SQL Server

18. Practical Use Cases

  • Inventory, Sales, HR, CRM
  • Student records, Library, Exams
  • Healthcare & small business prototypes

19. Certifications & Learning

  • Microsoft Office Specialist (MOS) Access
  • MO-500 Access Expert topics
  • Real-world projects & case studies

20. Future & Alternatives

  • Access in Microsoft 365
  • Alternatives: Power BI, SQL Server, Dataverse
  • When to migrate from Access

Reference Book: N/A

Author name: SIR H.A.Mwala Work email: biasharaboraofficials@gmail.com
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